Frequently Asked Questions (FAQs)
Question: Is there a chance the Golf Play Day will be cancelled? Under what circumstances
will that occur? How will I know?
Answer: The simple answer is YES, there is a chance we may need to cancel this year’s golf event. The following are three situations we’ve identified as possible scenarios:
- Scenario #1: If the weather looks good and Rockford is still in Phase 4 of the Restore Illinois COVID-19 re-opening plan, then the Golf Play Day is still happening. There will be a few minor adjustments (as detailed throughout this FAQ document) to minimize risks presented by coronavirus such as limited wearing of face masks, social distancing and handwashing.
- Scenario #2: There are six gating criteria associated with the Restore Illinois COVID-19 re-opening plan. These criteria determine in which phase our region may operate, and the different phases come with varying degrees of restrictions to help contain the virus. If our region moves from Phase 4 back to Phase 3, then we will proceed with the Golf Play Day, but we will cancel the dinner and provide food in to-go-boxes for particants.
- Scenario #3: If our region moves from Phase 4 to Phase 2, then we will cancel the Golf Play Day in its entirety and issue refunds to those who don’t wish to convert their sponsorship into a charitable contribution.
If you are interested in reading more about the state’s Restore Illinois COVID-19 re-opening plan or following the data for the North-Central Region, you may do so by CLICKING HERE. If you have questions, please call Chip Stoner at (815) 972-5973.
Question: When does my payment need to be made for my foursome?
Answer: We would appreciate payments before September 3, 2020.
Question: When is registration? Where is it located? What time does the event start?
Answer: The registration table will be upstairs in the club’s large dining room because that space allows everyone to remain 6-feet apart and practice social distancing. Registration opens at 11:30 am. The shotgun start happens at 12:30 pm.
Question: Will there still be beverage stations on the course?
Answer: Yes, of course, but those stations will be staffed by volunteers who will hand you the beverage of your choice from the cooler.
Question: How will lunch be handled this year?
Answer: A box lunch will be provided, and you have the choice of eating in the dining room or taking it out to your cart.
Question: How will the dinner program change from previous years?
Answer: The dinner program will be held upstairs in the Club’s very large dining room. While food will be served buffet style, servers will dish out food items onto your plate. Tables will be set-up to maximize social distancing.
Question: If the Golf Play Day is cancelled, how will I be notified?
Answer: We will email all participants if the event is cancelled. We will then, personally make telephone calls in the days following the cancellation to discuss all options. It is for this reason, we desperately need every foursome’s list of participants along with their email and telephone contact information as soon as possible. Ideally, you would provide this information by August 26, 2020.
Question: Will face masks be required at the event?
Answer: No, but we are urging you to wear a mask for your safety and the safety of others. The following are examples of some situations when you should probably wear a mask at the event:
- While riding in a golf cart with someone who is not a member of your immediate household
- When standing in a line (e.g. registration, meals, etc)
- When in common spaces (e.g. restroom, clubhouse, etc)
- During meals when not eating or drinking
- When it isn’t possible to practice social distancing (e.g. 6-feet apart)
If you don’t have a face mask (or forgot it at home), we will be happy to provide you with one. Just ask!
Question: What about handwashing and sanitizing? Will the Club provide hand sanitizer to keep everyone safe?
Answer: Yes, you will find individual sized hand sanitizer in your Golf Goodie Bag. We will also provide additional hand sanitizing stations on the course.
Question: How will the dinner layout and program format change from previous years?
Answer: The dinner and program will take place outside. This way everyone can socially distance, enjoy the entertainment, and take in the gorgeous views. Tables will be assigned by foursome (or within work groups) and spaced out according to the Public Health Department recommendations to allow for appropriate social distancing and your personal safety.
Question: Will there be another Golf Play Day in the spring of 2021 when this event has been traditionally held?
Answer: Yes, the 40th annual Golf Play Day is being planned for June 7, 2021 for members of the 2020 Great Futures Club. Of course, much depends on where our community is at with its public health efforts against coronavirus. We will keep everyone posted as that date draws closer.
Question: How can I secure a foursome or golf fees for individual golfers?
Answer: This is an exclusive event for members of the Great Futures Club. These companies (and in some instances individuals) make annual contributions of $1,000, $2,500, $5000, or $10,000+ to the Club. While the course is mostly full, excess golfer slots and foursomes are offered to event sponsors first. If there is still availability, members of the Great Futures Club will be given the opportunity to extend an invitation to their associates to purchase all remaining spots.
Question: What happens if the event gets cancelled due to weather or the coronavirus pandemic?
Answer: All sponsorships and fees will be converted into donations to the Boys & Girls Clubs. There will be no refunds. However, appropriate recognition will be provided and tax letters issued.
Question: What additional rules and restrictions could be put in place as a result of the COVID-19 pandemic?
Answer: The short and honest answer is that everything is on the table, and it is dependent on which Restore Illinois phase we’re in at that time. We are also trying to follow the recommendations found in the U.S. Golf Association’s Back2Golf playbook, which is aligned with “Opening Up America Again” guidelines issued by the White House Coronavirus Task Force and the Center for Disease Control (CDC).
The event committee’s highest priority is the safety of our donors, sponsors and participants. The reality is this pandemic is unpredictable, and decisions (e.g. rules, restrictions, cancellation, etc) will be based on the circumstances as we near our September 10, 2020 event date.
We don’t want to leave you with an impression the golf committee is “kicking the can down the road.” The following is a list of things we’re still looking at to ensure your safety:
- Health checks (e.g. temperature, screening questions, etc)
- Golf cart limitations
- Rules modifications (if appropriate and when necessary)
- Special rules around pin flags, bunker rakes, etc (e.g. no-touch or sanitizing rules)
- Modified or filled holes
Rest assured, as we get closer to September 10th, the golf committee will keep you in the loop about rules, restrictions and other such issues pertaining to how to safely golf in the coronavirus era.
The bottom line is simply this . . . we support YOU in whatever you wish to do to ensure your health and safety. If you decide that you want to wear masks or forgo using golf carts, we will work hard to accommodate your needs and the needs of your golfers.